With event planning and staffing being a core company vertical at SOCIATE, we know a thing or ten about organizing a memorable event. Here are some handy tips to gliding through your next event.
- Source a venue
When combing through venue options, it’s important to keep accessibility and parking options in mind. Being the car-reliant city Dubai is, a lack of convenient parking is a major turn off and will adversely affect your attendance numbers. It helps to choose a venue that has a taxi rank and metro station close by too.
- Send out invitations
Your guest list should be versatile, including an eclectic mix of personalities. Ensure your guests are compatible and have common interests. Deliver your invitations a week before the event so you have enough time to track the confirmations.
- Compile a thoughtful goodie bag
Party favors are always appreciated, especially if they include miniature samples of the product you’re promoting. Samples are a sweeping hit among bloggers since this gives them something tangible to experience and write about.
- Follow up on your RSVP list
Staying on top of your RSVP list is essential as it’s closely linked to the administrative side of event planning. The number of confirmed guests helps you determine the amount of food and goodie bags you’ll need to organize.
- Arrive way before the event starts
From making sure the food is displayed properly to ensuring the tables aren’t wobbly, your hands will be full with double-checking minor details before the event. If you’ve got a team of hosts working at the event – they’ll need a detailed briefing.
- Once the event starts, enjoy yourself
Mingle with your guests while also checking in with your client. Introduce your guests to each other and help the small talk flow smoothly. Be confident that all the core details have been taken care of – let your hair down and have a good time!
- Mopping up after the event
Email your guests thanking them for attending the event. Get in touch with those that didn’t attend and let them know they were missed. Make it easier for the press to cover the event with a press release and some pictures. Explore social media coverage and document what you find, ready to shoot over to the client in a wrap up report. After all that’s done – high five yourself on a great job done!
For an event staffing or organizing quote, drop us a line at firstname.lastname@example.org